Find My Follow-Up Leak — $17

Built for property management companies with 50–300+ doors

Your PM company isn’t understaffed. It’s leaking hours to follow-up.

Take the 3-minute assessment and get a personalized plan showing exactly how many hours your team loses to vendor, tenant, and owner follow-up and how to recover them without hiring or replacing your software.

Vendor reminders
Tenant updates
Sample result
23%
of your team's week
lost to manual
follow-up
Owner approvals
Invoice follow-ups
Find My Follow-Up Leak — $17

Normally $97.00
3-minute assessment. Instant personalized action plan. 100% money-back guarantee.

50–300+ door portfoliosBuilt for growing PM companies
Takes 3 minutesNo prep. No spreadsheets
Instant personalized action planBuilt around your doors, team, and tools
No software to replaceWorks alongside AppFolio, Buildium & more

Every day you wait, the leak gets bigger.

Your team isn't slow. Your systems are leaking hours you're already paying for.

A property manager on a desk phone, rubbing her forehead at a desk piled with tenant and lease folders. Sticky notes on her monitor read Call vendor, Follow up tenants, Send to owner. A whiteboard behind her reads: More doors. More work? There has to be a better way.
Property manager buried in manual follow-up
  • 6.5 hrs/week
    lost per manager to manual follow-up

    Time spent chasing vendors, tenants, and owners instead of moving your business forward.

  • 1 in 4
    vendor jobs delayed by a missed reminder

    Missed follow-ups lead to delayed service, unhappy tenants, and more fires your team has to manage.

  • $3,200+/month
    in unbilled admin time at 150 doors

    That's real revenue impact. Time your team is already paid for, but not getting back.

Illustrative figures for a typical 150-door operation. Your report shows your numbers.

You can't fix a leak you can't see.
This 3-minute assessment finds yours.

You’ll see exactly where your team is losing hours to vendor reminders, tenant updates, owner approvals, and invoice follow-ups, and what that’s costing you in hours and dollars.

Find My Follow-Up Leak — $17

Takes 3 minutes. Instant personalized action plan.

Turn leaks into capacity

Your assessment pinpoints three leak zones

Vendor & invoice follow-up · Tenant updates · Owner approvals
You’ll see where the hours are going and what to fix first.

A property manager in an APM polo on her phone outside Harbor View Apartments, with a Johnson Air Heating & Cooling van parked behind her and a technician unloading tools.
Property manager coordinating with a maintenance vendor

Vendor communication

Every vendor touchpoint leaks hours. Your report shows how much you’re losing to:

  • Chasing job acceptances that go quiet
  • Reminders before scheduled work that never went out
  • Manual scheduling back-and-forth
  • Completion confirmations you had to track down
  • Invoice follow-ups that never end
A phone held in two hands showing a text thread: a tenant asks for an update on a maintenance request, asks again on day three, and gets a reply confirming the technician comes tomorrow between 9 and 12.
Tenant texting for a maintenance status update

Tenant communication

Every tenant touchpoint leaks hours. Your report shows how much you’re losing to:

  • “Any update?” requests you answer over and over
  • Chasing missing information from tenants
  • Access windows scheduled by hand
A property owner at a wooden desk pointing at an owner statement on a tablet, showing a monthly income and expense chart alongside total rental income, operating expenses, and net operating income. Printed property reports and a handwritten notebook sit beside him.
Owner reviewing a financial statement

Owner communication & billing

Every owner and billing touchpoint leaks hours. Your report shows how much you’re losing to:

  • Late benchmark updates
  • Approvals that stall in inboxes
  • Invoices you scramble to find at month-end
  • Manual financial handoffs
See My 3 Leak Scores — $17

Normally $97.00
Takes 3 minutes. Instant personalized action plan.

Three minutes. Three leak scores. One fix worth making first.

No data export. No software install. No prep from your team.

  1. 1

    Tell us how your team works today

    A few quick questions: your door count, work order volume, how vendors get jobs, and how tenants and owners get updates.

    3 minutes
  2. 2

    See where your hours are leaking

    Get three follow-up leak scores: vendor, tenant, and owner & billing. Plus your estimated monthly cost in hours and dollars. The math is shown, not hidden.

    Instant
  3. 3

    Get your personalized action plan

    A report you can hand to your ops lead or bring to your next team meeting. It names the first leak to fix and exactly what fixing it looks like.

    Yours to keep

Inside your Follow-Up Leak Report

You’ll see where the hours are going and which leak to plug first.

Sample: 250-door portfolio
Estimated monthly follow-up leak
$12,063 / month
Vendor communication High$6,948
Owner & billing Low$2,082
Tenant communication Moderate$3,033
Your #1 opportunity Vendor acceptance & follow-up

Your team is manually chasing vendors at every step: acceptances, reminders, confirmations, invoices. Plug this leak first and you free the most hours, fastest.

Three leak scores, rankedVendor, tenant, and owner & billing — each rated High, Moderate, or Low so you know exactly where to look first.
A dollar estimate with the math shownBased on your door count, work-order volume, and how much follow-up is still manual today. Clearly labeled as an estimate, not a scare number.
Your fix-first recommendationThe single leak that frees the most hours with the least disruption and what your workflow looks like once it's plugged.
A report you can shareClean enough to forward to your ops manager or partner. It makes the case for you.
Find My Follow-Up Leak — $17

Instant results. Personalized report. No software replacement required.

Ready to find your follow-up leak?

See if PM Leak Finder is right for your company, what you get, and our promise to you.

This is for you if:

  • You manage 50–300+ doors
  • Your team juggles vendors, tenants, and owners daily
  • You suspect admin work is eating your margins
  • You run AppFolio, Buildium, Propertyware, Rent Manager, or other PM software and don't want to replace it

Not for you if:

  • You self-manage < 50 personal rentals
  • You already have a dedicated ops-automation team
  • You're looking for a new property management platform

What you get for $17

3-minute self-assessmentAnswer a few quick questions about how your team works today.
Personalized follow-up leak estimateSee exactly where you're losing hours to manual follow-up, and roughly what it's costing you each month.
Your 3 leak scores, rankedVendor, tenant, and owner & billing, rated High, Moderate, or Low, so you know where to look first.
Your fix-first recommendationThe one leak to plug before any other, and what fixing it looks like.
A laptop on a dark desk showing the Capacity Report: a large orange gauge reading 23 percent of your team's week lost to manual follow-up, flanked by labels for vendor reminders, tenant updates, owner approvals and invoice follow-ups. Lit apartment buildings blurred through the window behind.
Your report, ready to download
100% money-back guarantee

If your report doesn't show you at least one leak worth fixing, we'll refund you, no questions asked.

Find My Follow-Up Leak — $17

Normally $97.00
One-time payment. Not a subscription.

Most operational leaks don't look like problems.

They're small handoffs repeated hundreds of times a month. Individually, they're nothing. Collectively, they're your margin.

4min
Chasing a vendor who never accepted the job
Call. Text. Wait. Call again.
3min
Answering "any update on my request?"
Look it up. Reply. Repeat next week.
6min
Trying to remember the owner update
Or forgetting, and fielding the call.
8min
Hunting for an invoice at month-end
Email the vendor. Wait. Email again.
5min
Locking down a tenant access window
Three-way scheduling by text.
4min
Moving info from one system to another
Copy from the portal. Paste into the email.
At 150 doors, that's roughly 600 handoffs a month (≈ 50 hours) that your team never gets back.
Find My Follow-Up Leak — $17

Takes 3 minutes. Instant personalized report.

Run the numbers

Quick 'back-of-the-napkin' estimate for your operation.

Drag the sliders. The $17 assessment replaces these guesses with your actual answers.

We assume about 0.5 work orders per door per month.

Vendor chase, tenant update, owner update, invoice follow-up, scheduling, status check…

Includes the context-switch, not just the message.

Wages plus taxes, benefits, and overhead. (≈ wage x 1.35-1.40)

Manual touches per month
600
Each one an interruption to something else.
Staff hours per month on follow-up
100 hrs
About 58% of a full-time coordinator.
Estimated monthly follow-up leak
$3,200
Time you're already paying for, and not getting back.

Illustrative only. Your report uses your answers, not these defaults.

Find My Follow-Up Leak — $17

Normally $97.00
Three leak scores. Personalized report. Money-back guarantee.

What each leak looks like today, and what it looks like plugged.

Your report tells you which of the three to fix first. This is what "fixed" means.

Vendor communication

Today
Work order sent→Wait→Follow up→Wait→Call vendor→Update tenant
Plugged
Work order sent→Vendor notified→Acceptance captured→Auto reminder→Escalation only if needed→You step in when it matters

What it's costing you: every job that stalls waiting on a vendor reply, and every hour your coordinator spends chasing it.

Tenant communication

Today
Tenant texts "any update?"→Staff looks it up→Replies→Tenant asks again next week
Plugged
Status changes→Tenant updated automatically→Missing info requested up front→No repeat questions

What it's costing you: repeat inbound messages, three-way scheduling by text, and tenants who think nothing is happening.

Owner & billing

Today
Job completes→Someone remembers to update the owner→Invoice hunted at month-end→Approval sits in an inbox
Plugged
Job completes→Owner update sent→Missing invoice flagged→Vendor reminded→Books close clean

What it's costing you: owner calls you shouldn't have to take, and month-end closes that drag because one invoice never showed.

Find My Follow-Up Leak — $17

Takes 3 minutes. Instant personalized report.

Three minutes now. A clearer path to fixed.

See where your hours are going

Not a vague feeling that "we're slammed" but rather three leak scores showing which zone is eating the most time.

Know which leak to fix first

You don't need to automate everything. You need to fix the right thing first. Your report names it.

Bring a number to your next team meeting, or your business partner

A report your operations lead can read in five minutes, and can’t easily argue with.

Find My Follow-Up Leak — $17

Normally $97.00
One-time payment. 100% money-back guarantee.

A stressed woman with brown hair sits at a cluttered wooden desk in a dimly lit office, holding papers with one hand while pressing the other to her forehead. She wears a dark button-up shirt and looks down with a weary expression. On the desk are scattered documents, a calculator, a pen, a crumpled paper ball, a coffee mug, a landline phone, and a computer monitor showing a spreadsheet. In the background, illuminated signs read “OVERDUE” and “PENDING,” with an industrial lamp overhead and framed items on the wall.
Invisible workload

Somebody in your company is absorbing all of this by hand.

They call the vendor a second time. They answer the same status question for the fourth time this week. They find out on the 30th that an invoice never came in, and spend an afternoon tracking it down.

None of it shows up as a line item. It shows up as a week that was already full before anything went wrong, and as the reason you can't take on more doors without hiring again.

That's the work this assessment measures.

Usually it lands on one of these people:

Maintenance supervisor Maintenance coordinator Property manager Owner wearing all three hats

Built from the workflows of 50–300+ door PM companies running AppFolio, Buildium, Propertyware, Rent Manager, and other PM softwares.

Still deciding? The questions PM owners ask.

Is this a subscription?
No. $17 once. You get the assessment, your leak estimate, and your report. Nothing else you have to buy to get your results.
Does it work with AppFolio, Buildium, Propertyware, or Rent Manager?
Yes — and it doesn't touch them. The assessment asks how your team handles vendor, tenant, and owner communication today. Nothing to connect, install, or export. Whatever platform you run stays exactly where it is.
Is the dollar figure real?
It's an estimate, and it's labeled that way. It's built from your portfolio size, work-order volume, and how much of your follow-up is still manual, with the math shown in the report. Think of it as a defensible starting number for a conversation with your team. Not a scare number.
How long does it actually take?
About three minutes. You answer a short set of questions about how your team works. Nothing you'd have to go look up. Your scores and report are generated instantly.
What happens after I buy?
You go straight into the assessment. When you finish, you see your three leak scores and your estimate on screen, and your report is ready to download. Nothing gets emailed to you later that you have to wait for.
Who sees my answers?
You do. Your answers generate your report and nothing else. We don’t sell, share, or publish them, and we don’t contact your vendors or owners.
How is this different from a consultant?
Because it’s not a consulting arrangement. It’s a focused assessment that gives you one clear number and one clear place to start. If you want support executing a solution, we can help you with that, but you don’t need it to know where your hours are going.
What if it doesn't show me anything useful?
Then you don't pay. If your report doesn't show you at least one leak worth fixing, reply to your receipt and we'll refund your $17 in full, no questions asked.
How does the purchase credit work?
Whatever you paid for the PM Leak Finder comes straight back off any service we build for you, credited in full, good for 30 days from checkout. Any other PM tool you pick up credits back the same way, and they stack. So that $17 isn't gone. It's the first $17 of the fix.
Who's behind this?
PM Leak Finder is built by Clear Echo Labs, a small company that builds operational intelligence automation for independent property management companies. It was founded by Troy Shepherd, who spent years as a maintenance supervisor, rental owner, foreclosure specialist, and handyman business operator before building tools for this industry.

Last call

Find your leaks before they cost you another month.

Three minutes. Three scores. One number you can take to your team. The leak doesn't shrink while you think about it.

3-minute self-assessment Personalized follow-up leak estimate Your 3 leak scores, ranked Fix-first recommendation 100% money-back guarantee
Find My Follow-Up Leak — $17

Built for 50–300+ door portfolios. No software replacement required.