The property manager who responds first wins the business.

An AI voice agent answers every inbound property call instantly, triages maintenance, qualifies lease inquiries, manages vendor appointment logistics, and schedules owner-inquiry callbacks directly into your portfolio managers' calendar.

Let's talk voice

Built for property management companies

Voice agent capabilities that reduce friction, capture every inquiry, and keep your tenants satisfied.

Instant maintenance triage

Answer every tenant call 24/7, categorize issues by urgency (flooding, electrical, hot water) and route urgent problems to the on-call manager while logging routine requests for next-day handling.

Lease renewal & inquiry qualification

Automatically qualify tenant calls about lease extensions, rent increases, maintenance questions, and vacating notices, then book consultations with the right portfolio manager.

Inspection & open home scheduling

Book routine inspections, open home viewings for vacant properties, and make-ready walkthroughs directly into your property managers’ calendars, confirmed and rescheduled automatically.

// revenue engine

Five systems running on one voice agent. Every one of them pays for itself.

Answering the phone is where it starts, not where it ends. The same agent that triages a burst pipe at 10pm also chases the owner inquiry you would have called back on Tuesday. Turn them on in the order that pays you back fastest.

Sun 10:14 PM Live call
(979) 555-0148
Tenant · 1420 Oak Ridge, Unit B
Answered in 2 seconds
Thanks for calling Riverton Property Management. What's happening at the property?
Water's coming out from under the water heater, it's all over the hallway.
That's an emergency. The shut-off valve is on the right side of the tank, can you turn it clockwise? I'm paging your on-call manager now.
Escalated · Marcus notified · 10:15 PM
Work order #4471 created
Category: emergency plumbing · Access notes captured · Owner notified at 10:16 PM
New owner lead 00:00:07
Form submitted · 4 doors · Tulsa, OK
Hi Dana, this is Riverton Property Management here. Saw your enquiry about the four units on Villa Maria come through just now. Are they currently self-managed?
Sent 7 seconds after submission
Wow, that was fast. Yes, self-managed. Getting tired of the 2am calls honestly.
That's the part we take off your plate first. To schedule an appointment, I've got Thursday 10:00 or Friday 2:30 open. Which suits you?
Thursday works.
Booked · Thu 10:00 AM
Owner consult with Renee · 41 seconds from form fill to confirmed appointment
Dana R. · 4 doors
Not ready, revisit before lease expiry
Sequence live
Day 1
Consult held. "Let's revisit next year."
Day 12
Texted local rent comps for Magnolia Lane. No reply, sequence continues.
Day 47
Check-in call. Two units turned over, one still vacant.
Day 118
Lease-expiry reminder sent 60 days ahead of the September turn.
Day 121 · replied
"Okay, I'm done doing this myself. Send me the agreement."
0
Reminders anyone on your team had to set
Dormant list · 412 records
Old enquiries & past owners · last touched 9–36 months ago
Week 1
Whitaker, J. · 7 doors
Proposal sent Mar '25 · went quiet
Booked
Alvarez, M. · 2 doors
Inquiry Aug '25 · no callback logged
Nurture
Kowalski Holdings · 14 doors
Past client · left Jan '24
Booked
Bui, T. · 3 doors
Referral, never followed up
Booked
Ferris, D. · 1 door
Sold the property
Closed out
24 doors
Sitting in a list you already paid to build
After the win
Vacancy at 1420 Oak Ridge filled in 9 days
Auto-triggered
Hi Ray, Unit B is leased and the new tenant moved in Saturday. If the process felt smooth, would you mind leaving a quick review? Takes about 30 seconds.
★★★★★
Nine days from notice to leased, and I never had to chase anyone for an update. First management company that's actually made owning these easier.
Ray T. · Google review · verified owner
Appreciate that, Ray. Know anyone else sitting on a rental they're tired of managing? Happy to take a look for them.
Referral received
Ray's brother-in-law · 2 doors in Stillwater
Booked
Compounding
Reviews and referrals asked for every single time

You're already paying for every one of these calls. Most of them go to voicemail.

Fifteen minutes on the phone and we'll map which of the five is leaking the most doors in your portfolio, and which one to switch on first.

Request a 15-min call

// application

Real-world applications for property managers

Respond to maintenance before they escalate

The voice agent answers every tenant call within seconds, capturing issue details, severity, and access instructions, then routing urgent calls to the on-call manager and logging routine jobs for the next business day.

Fill inspection calendars without manual back-and-forth

Routine inspections, open homes, and vacating walkthroughs are booked automatically based on manager availability, no more email tennis or voicemail tag.

Handle lease inquiries without taking managers off-site

Tenant questions about renewals, rent payments, or vacating notices are answered immediately, with structured summaries sent to the manager, so they respond informed, not surprised.

After-hours tenant support without overtime

Handle 10pm Sunday calls about lost keys, noise complaints, or access issues with professional, consistent responses, escalating only what truly needs a human, and logging everything for the morning handover.

// voice

How it works

01

Map your tenant flows & urgency rules

We configure maintenance categories, lease inquiry logic, turn booking rules, and escalation paths to match how your PM team operates.

02

Connect to your CRM and calendar

The voice agent integrates with PropertyMe, Buildium, AppFolio, DoorLoop, and most major property management platforms.

03

Go live in 3-7 days

Deploy on your biggest leaks first, the highest-ROI workflows, and expand on these results once there is momentum.

// outcome

Results you can expect

Integrates with PropertyMe, Buildium, AppFolio, Re-Leased, MRI, Yardi, DoorLoop, and most major property management platforms.

Frequently asked questions

Can the voice agent book maintenance calls directly into our property management calendars?
Yes. The voice agent books maintenance calls directly into your managers' calendars, synced with CRM availability, property assignments, with no manual entry or coordination.
Does it work for both residential and commercial property management?
Yes. The voice agent is configured separately for residential vs. commercial workflows, with different urgency categories, access rules, and escalation paths for each portfolio type.
What property management CRMs does it integrate with?
The voice agent integrates with PropertyMe, Buildium, AppFolio, Re-Leased, MRI, Yardi, DoorLoop, and most major property management platforms.
How does it handle urgent maintenance calls after hours?
Maintenance requests are categorized by urgency based on the caller's description. Emergency issues (flooding, no hot water, security, gas leaks) trigger immediate SMS and phone escalation to the on-call property manager. Routine requests are logged, assigned, and queued for the next business day.
Can it follow up on tenants who inquired about vacating or renewing?
Yes. The voice agent runs re-engagement campaigns on lease expiry inquiries at configurable intervals, calling or SMS, checking in with renewal offers, inspection reminders, or simply confirming tenant satisfaction before the lease ends.

Ready to clear the voice backlog?

A short conversation is all it takes to see if we're the right fit.

Talk to our team
Live Demo

Voice Call Simulator

Experience how the AI voice agent handles real property management calls.

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